Email Signature Generator
Create professional HTML email signatures for Gmail, Outlook, and Apple Mail. Live preview, multiple templates.
Template
Contact Info
Preview
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Jane Smith Senior Engineer Acme Corp [email protected] · +1 (555) 123-4567 · acme.com
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HTML Source
<table cellpadding="0" cellspacing="0" style="font-family:Arial,sans-serif;border-collapse:collapse;">
<tr>
<td style="border-left:3px solid #2563eb;padding-left:14px;">
<p style="margin:0;font-size:16px;font-weight:700;color:#111;">Jane Smith</p>
<p style="margin:2px 0 0;font-size:13px;color:#444;">Senior Engineer</p>
<p style="margin:2px 0 0;font-size:13px;color:#2563eb;font-weight:600;">Acme Corp</p>
<p style="margin:8px 0 0;font-size:12px;color:#666;">
<a href="mailto:[email protected]" style="color:#2563eb;text-decoration:none;">[email protected]</a>
·
<a href="tel:+1 (555) 123-4567" style="color:#666;text-decoration:none;">+1 (555) 123-4567</a>
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<a href="https://acme.com" style="color:#2563eb;text-decoration:none;">acme.com</a>
</p>
<p style="margin:8px 0 0;"><a href="mailto:[email protected]" style="display:inline-block;margin-right:8px;"><img src="data:image/svg+xml;base64,PHN2ZyB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciIHZpZXdCb3g9IjAgMCAyNCAyNCIgZmlsbD0ibm9uZSIgc3Ryb2tlPSIjNjY2IiBzdHJva2Utd2lkdGg9IjIiPjxyZWN0IHg9IjIiIHk9IjQiIHdpZHRoPSIyMCIgaGVpZ2h0PSIxNiIgcng9IjIiLz48cGF0aCBkPSJtMiA0IDEwIDkgMTAtOSIvPjwvc3ZnPg==" width="16" height="16" alt="Email" style="vertical-align:middle;" /></a>
<a href="tel:+1 (555) 123-4567" style="display:inline-block;margin-right:8px;"><img src="data:image/svg+xml;base64,PHN2ZyB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciIHZpZXdCb3g9IjAgMCAyNCAyNCIgZmlsbD0ibm9uZSIgc3Ryb2tlPSIjNjY2IiBzdHJva2Utd2lkdGg9IjIiPjxwYXRoIGQ9Ik0yMiAxNi45MnYzYTIgMiAwIDAgMS0yLjE4IDJBMTkuNzkgMTkuNzkgMCAwIDEgMy42MiAzLjIgMiAyIDAgMCAxIDUuNjEgMWgzYTIgMiAwIDAgMSAyIDEuNzJjLjEyOC45NzIuMzM2IDEuOTMuNjIgMi44NWEyIDIgMCAwIDEtLjQ1IDIuMTFMOS45MSA5LjA3YTE2IDE2IDAgMCAwIDYuMDIgNi4wMmwxLjM5LTEuMzlhMiAyIDAgMCAxIDIuMTEtLjQ1Yy45Mi4yODQgMS44NjIuNDkyIDIuODMuNjJhMiAyIDAgMCAxIDEuNzIgMnoiLz48L3N2Zz4=" width="16" height="16" alt="Phone" style="vertical-align:middle;" /></a>
<a href="https://acme.com" style="display:inline-block;margin-right:8px;"><img src="data:image/svg+xml;base64,PHN2ZyB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciIHZpZXdCb3g9IjAgMCAyNCAyNCIgZmlsbD0ibm9uZSIgc3Ryb2tlPSIjNjY2IiBzdHJva2Utd2lkdGg9IjIiPjxjaXJjbGUgY3g9IjEyIiBjeT0iMTIiIHI9IjEwIi8+PHBhdGggZD0iTTIgMTJoMjBNMTIgMmE0MC4yNiA0MC4yNiAwIDAgMSAwIDIwTTEyIDJhNDAuMjYgNDAuMjYgMCAwIDAgMCAyMCIvPjwvc3ZnPg==" width="16" height="16" alt="Website" style="vertical-align:middle;" /></a>
<a href="https://linkedin.com/in/janesmith" style="display:inline-block;margin-right:8px;"><img src="data:image/svg+xml;base64,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" width="16" height="16" alt="LinkedIn" style="vertical-align:middle;" /></a>
<a href="https://twitter.com/janesmith" style="display:inline-block;margin-right:8px;"><img src="data:image/svg+xml;base64,PHN2ZyB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciIHZpZXdCb3g9IjAgMCAyNCAyNCI+PHBhdGggZD0iTTE4LjkwMSAxLjE1M2gzLjY4bC04LjA0IDkuMTlMMjQgMjIuODQ2aC03LjQwNmwtNS4wMDgtNi4yNi02LjUyIDYuMjZIMy4zN2w4LjYtOS44MzFMMCAxLjE1NGg3LjU5NGw0LjUyMiA1Ljk3N3ptLTEuMjkzIDE5LjQzN2gyLjA0TDYuNDggMi41NjhINS4yOXoiLz48L3N2Zz4=" width="16" height="16" alt="X/Twitter" style="vertical-align:middle;" /></a></p>
</td>
</tr>
</table>How to use:
- Gmail: Settings → General → Signature → Paste with "Copy to Clipboard"
- Outlook: File → Options → Mail → Signatures → Paste in editor
- Apple Mail: Preferences → Signatures → Paste rich text
Email signature best practices
A good email signature should be easy to scan, mobile-friendly, and focused on trust signals. Keep it short: name, role, company, and 1-2 contact methods are usually enough.
If you include links, use clear labels and test them in Gmail and Outlook. Most email clients strip advanced CSS, so simple table-based HTML signatures are the safest option.
Common email signature mistakes
- Too much text: avoid long quotes, disclaimers, or stacked phone numbers in every message.
- Huge images: oversized logos slow down email rendering and can get blocked by clients.
- Broken social links: always test LinkedIn/X links before rolling out company-wide.
- Inconsistent branding: standardize colors, title format, and CTA links across your team.
FAQ
Does this generator work for Gmail and Outlook?
Yes. Use Copy to Clipboard for rich-text paste in Gmail/Outlook. If formatting shifts, use the HTML source method in your email client signature settings.
Should I include social icons in my email signature?
Only include links you actively use. Too many icons can distract from your core CTA and make the signature look noisy.
What image size is best for a logo?
For most signatures, a square logo around 120×120 px (or smaller) is enough. Keep file size low to improve email load performance.